Your Stand

Space only

If you have booked a Space Only stand, your stand will not come with any electrics, carpet or walling. It is your responsibility to order these in advance.

The regulations below are supported by and should be followed in conjunction with the current eGuide, available here

The overall height should not exceed 4000mm from venue floor level. Requests to build to heights over 4000mm will be considered provided that they are submitted to the Ops Squad team in writing. Please send any requests to admin@opssquad.co.uk 

You must submit your stand plans to Ops Squad as soon as possible so they may be checked to ensure that they comply with the venue and local authority regulations detailed later in this section. All space only stand plans must be submitted by 28th January 2022 to admin@opssquad.co.uk

The stand plan review fee is £165 +VAT. This fee must be paid in full before permission to build can be granted. The fee should be paid to Easyfairs using the payment link below;

Click here to make your payment for Space Only Stand Plan reivew
Please be aware that any sent after this date may not be approved or given permission to build. 

These plans must include:

  1. Detailed drawings of your stand.
  2. All dimensions, detail build materials, include at minimum a ground plan and elevation drawing, include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
  3. Your stand constructor’s public liability insurance
  4. A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
  5. A Method Statement
  6. A Health & Safety Declaration
  7. A Construction Phase Plan
  8. Full payment of the approval fee (see detail above)

All documents must be submitted in English and should clearly state the exhibiting company’s name, stand number and the contact name and company of the person responsible for the stand build. Approval must not be assumed until written approval is received. Once approval has been received no alteration may be made to the approved design without further approval being sought.

Stand Construction Regulations

  • No more than 50% of any open side may be walled in.
  • Any rigging must be a maximum of 6m from the ground.
  • If you wish to wall in over 50% of an open side, walling should be stepped in 1m or made of translucent material.
  • On divided sites, it is the responsibility of each exhibitor to erect and decorate walls on their closed sides.
  • Space only stands building over 2500mm should decorate both the front and the back panels – no advertising material to be displayed onto neighboring stands
  • All construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities.
  • Exhibitors will be charged for making good any damage to the hall such as paint marks, tape, bolt/screw/nail holes etc.
  • You are responsible for examining your allotted space and building your stand within the correct floor markings – if you are in any doubt, please see the Organisers Office.
  • The reverse of walls over 2.5m must be dressed in white down to the height of 2.5m.
  • No graphics/ branding may be applied to the reverse of any party walling which overlooks neighboring stands.
  • Your stand build, materials and dressing items must comply with eGuide and venue regulations.
  • Your stand build contractor must comply with CDM regulations and submit all required paperwork and documentation to Ops Squad, our appointed Stand Auditors by the plan submission deadline of Friday 28th January 2022 (email to admin@opssquad.co.uk).

Complex Stands

Complex Stands are defined as:

  • Stand designs that contain any part of the stand which is over 4000mm in height
  • Stand designs including a platform of over 599mm above floor level
  • Stand designs or equipment that contains steps

In all COMPLEX cases, structural calculations providing the strength and stability of the complex structure will be required. If complex, fees are applicable, invoices for complex fees will be paid for in advance of the stand being approved. The exhibitor will be liable for all costs and charges relating to this.

All space only exhibitors must submit their Stand Plans, Risk Assessments, Method Statements and Insurance Certificates to Ops Squad: admin@opssquad.co.uk

Shell Scheme Stand

Package includes:

  • Black Shell build
  • Grey carpet
  • Nameboard
  • 1 x 500w twin socket
  • 2 x spotlights

Please note that electrical packages included in the standard shell scheme package increase with stand size:

  • 6 – 12 sqm receive 1 x package
  • over 12 sqm receive 2 x packages

Technical Information

  • Black Edge Shell Scheme with aluminum upright posts
  • For detailed specifications please contact beth.kelly@easyfairs.com
  • Fascia beams may be removed but this must be approved by our contractor for structural reasons. Please send your request to beth.kelly@easyfairs.com and we will assess if this is possible.
  • If you choose to keep your fascia beam, then you can upgrade and brand the fascia. For full details please visit the graphics section of our webshop or contact the Operations team.
  • Use of beamers and light effects outside the stand is forbidden
  • For security reasons, all Exhibitor material has to remain within the stand area
  • You cannot fix anything to the wall panels using nails, staples or screws. Lightweight polyboard or card panels can be fixed with double-sided Velcro, twin stick pads or Blu-tack.  Support brackets and chain packs must be used to hand heavier items.
  • Grey carpet will be supplied to your stand. Exhibitors wishing to lay an alternative floor covering can do so by ordering their preferred option via our webshop in their ‘My Easyfairs’ account.

Show Ready stand package options

If your stand is 18sqm to 50 sqm you can upgrade to Show Ready. Our Show Ready stands are the perfect solution for exhibitors keen to move on from shell but whom may not have the budget or time for a full custom build. For more information and to discuss the options available, please contact the Operations Team.
 

Demonstrations & Advertising on Stands

Please ensure that music and commentary for demonstrations, videos, presentations etc., are kept at a level which does not interfere with neighboring stands. You must obtain a license from the Performing Rights Society to cover composers’ royalties. All details must be supplied direct to the society.

For further information please contact:

Performing Right Society Ltd   +44 (0)800 068 4828

Elwes House                                         

13 Church Walk

Peterborough

Cambridgeshire

PE1 2UZ

Insurance

Whilst we will take every precaution to ensure security and safety at our exhibitions, we do not accept any liability for loss or damage to any exhibitor’s property. You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties up to a limit of indemnity of £5,000,000.  In addition to this you should consider insuring your expenditures against abandonment and cancellation or curtailment of the event due to reasons beyond our control. Insurance is a requirement for exhibiting at this show.

If you have purchased an Exhibitor contractual indemnity through Easyfairs please see show website for details, please be aware that you will only be covered if you have paid your invoice in full. Insurance is a requirement for exhibiting at this show.

Any demonstrations/hazardous material on site must have the relevant clearance from Health & Safety. If in doubt, please contact admin@opssquad.co.uk who will be able to advise accordingly. Additionally, if you are a Space Only a risk assessment/method statement must be completed. Please send all information to admin@opssquad.co.uk

Public Liability Insurance

Exhibitors are reminded that in accordance with the Rules and Regulations they MUST take out adequate insurance cover. Whilst we take every precaution, we are not responsible for damage or loss to stand fittings and exhibits. We must also draw your attention to Public Liability cover and the increasing numbers of claims against exhibitors and service providers for trips and falls. 

A specialist Exhibition Policy would adequately cover you for your property and Public Liability insurance, which in the event of any loss or claim would not affect any Policy. 

Venue Enquiries

Rigging: prior permission from the Operations team is required for all rigging requirements.

Piped Services: For Water, waste, compressed air please contact ExCel directly on

Tel: +44 (0)20 7069 4648 (Sales)

Tel: +44 (0)20 7069 4648 (Onsite)

pipedservices@excel.london

Floor loadings: These vary considerably throughout the venue, so please notify the organiser of any unusually heavy items to be brought on site/exhibited.

Cleaning: The Organisers will provide a pre-clean of all stands prior to show open and will also on the open days provide daily cleaning of the halls, the gangways and carpets on the stands. The cleaning of exhibits is not included. Charges will be made direct to the exhibitor for the removal of excess waste.

Waste: Exhibitors and contractors must arrange the removal of materials and waste produced by working demonstrations of exhibits and stand fitting materials, crates and exhibits abandoned within ExCeL. Charges will be made direct to the exhibitor for the removal of excess waste.

Shipping and Freight Handling

Onsite deliveries

DELIVERY ADDRESS:

[INSERT YOUR STAND NUMBER, COMPANY NAME & MOBILE NUMBER]

Halls S1 – S8

ExCeL London

Royal Victoria Dock

1 Western Gateway

Royal Docks, London

E16 1XL

YOU MUST BE ON YOUR STAND TO SIGN FOR YOUR DELIVERY. THE ORGANISERS WILL NOT SIGN FOR ANY DELIVERIES.

Large/heavy exhibits

If you plan to exhibit a large or heavy piece of equipment or vehicle, please contact GES Logistics at the earliest time. Heavy Lifts by crane or forklift will be scheduled in advance. GES Logistics will schedule move-in and move-out of any large and heavy exhibits.

Lifting and handling onsite

GES Logistics have been appointed as our handling company. They are the preferred contractor for freight forwarding and storage, please contact them on +44 (0)121 782 4446 or event.logistics@ges.com

Storage

It is not permissible to store packing materials (cases, pallets etc.) in the hall. GES Logistics will operate an empty case storage service: they will tag, remove, store and return your empty packing materials on request. Please order this service in by contacting the team on +44 (0)121 782 4446 or event.logistics@ges.com

It is forbidden to store exhibits or materials between or behind stands due to the risk of fire.

Legal Requirements and Guidelines

Electrical Regulations

For safety and liability reasons, only the official electrical contractors, may carry out wiring and installation work at Futurebuild.  GES are the official Contractor for the exhibition; they are responsible and will carry out all work on the stands. Pre-fabrication is permitted but connection to the mains and all on-site wiring must be carried out by GES electricians.

The electrical facilities in the hall are subject to the regulations of the Local Authority and the venue. If the exhibitors’ power supply system is found to be faulty, or if it does not confirm to the relevant regulations in every aspect, the Organisers shall be entitled to refuse the connection of the system and/or the supply of power without recourse until the fault has been remedied.

We ask that you closely observe the deadline date for ordering electrical connections, to ensure that all orders can be processed, and services supplied in good time.

  • Power connections are made as soon as possible to each stand. If you intend to dress your stand on the Tuesday morning, please note that electricity may not be available immediately.
  • Power to all stands will be switched off each night 30 minutes after the show closes, unless a 24hr supply has been ordered in advance
  • Requests to move electrical mains during build up will incur a 10% surcharge from the venue

Please contact the Operations team directly if you require a specific quote for a machinery main or a specific electrical supply.

Fire Regulations

All display materials must be flame retardant and conform to the UK legislation and eGuide. Failure in this will entail the removal of the offending fittings. All materials used in the building, decorations and coverings of stands must be approved, non-flammable materials. No explosives, flammable fluids or combustible materials may be used on any stand or stored within the venue. Fire Laws must be strictly observed, and wiring must comply with local regulation. A fire marshal may examine all stands, aisles, fire exits, and/or any other items at any time.

Compressed air

Use of gases will only be permitted where essential, by exception, and where evidenced in a Risk Assessment as a special risk. A certificate of installation by a GAS SAFE registered fitter is required for LPG installations. Only one cylinder can be kept on the stand at any one time. Cylinders which have never contained gas (as opposed to cylinders which have been emptied) may be used for display purposes.

Patents & Copyrights

Exhibitors must comply with all relevant provisions of the Copyright Design and Patent Act of 1988.  Applications should be lodged with the Patents Office, 25 Southampton Buildings, London, WC2A 1A. www.patent.gov.uk for more information.

Contractors

Any exhibitor choosing to use contractors, must ensure they conduct their business appropriately. Any contractor deemed by the venue or Show Management team to be working in an unsafe, un-responsible and/or in any other manner deemed inappropriate, will be asked to leave immediately. The contracting exhibitor will be responsible for sourcing an alternative supplier to complete any unfinished work and will be liable for any costs incurred for delay to build up times.

Please ensure that your Contractor receives a copy of this Exhibitor Manual. Details on how to access the halls for build-up will be sent out 2 weeks before the show. Please ensure you forward this information to your contractor.

Age Limit/Children

No one under the age of 16 is permitted in the hall during the build-up and breakdown period. Please consult our official website to find out about the age limit during open times.

Personal Protective Equipment (PPE)

Safety footwear and high visibility jackets must be worn during the construction phases of the build, as a minimum. Additional PPE identified in the exhibitor’s/contractor’s Risk Assessment must also be worn. Any person not wearing the appropriate items for the activities they are performing, will be asked to leave until they have acquired the necessary items.

Security

There will be constant security cover at the exhibition. The Organisers will take every reasonable precaution throughout the Exhibition; however, organisers’ security is designed to secure the exhibition hall, not the contents of individual stands.

Exhibitors should remember that exhibition halls are very vulnerable places and should take appropriate precautions against theft, ensuring that their goods are safeguarded. Exhibitors should not leave their stands unattended during the build-up, breakdown or open hours of the show, and they must ensure that Exhibitor Badges are worn at all times.

Any incidents of theft must be reported immediately to the Organisers’ so that security can be informed, and incident reports can be written. Please note the following security advice regarding exhibiting at shows:

  • Build-up and breakdown: These are the most vulnerable times for theft. Ensure that there are at least two representatives setting up or dismantling your stand so that the stand is never left unattended. It is important that all products and portable items should be removed from your stand on the first evening of breakdown.
  • Sufficient staffing: Be sure to have enough staff to man your stand at all times. Never ask a neighbouring Exhibitor to watch your They may become busy and leave your stand unattended.
  • Avoid leaving your stand each evening before all visitors have cleared the exhibition hall, and ensure your stand is staffed prior to the show opening (remember the exhibition hall will be open from 8am for other Exhibitors and maintenance staff).
  • Lockable Cabinets: There is no cabinet included in your package. We do, however, recommend you have somewhere to lock away briefcases, mobile phones, handbags and laptops etc. during the day – even when you are on the stand. If you are busy, you may not notice if they are Please note – most hired cabinets have common locks and should not be regarded as completely secure units.

 NB: Please make sure adequate arrangements have been made to insure your goods, as Easyfairs are not liable for any loss, damage or accident that may occur to any Exhibitors property (hired or purchased) or personnel. Therefore, Exhibitors MUST arrange full insurance cover.

Dilapidation & floor covering

Exhibitors are liable for any damage they may cause to buildings, floors, walls, and columns or to any shell scheme equipment or any other Exhibitor’s property. Exhibitors are also responsible for any damage caused by their agents or contractors. No Exhibitor may apply paint, lacquer, adhesives or coatings to the building or shell scheme, or drill holes into the floor.

The Organisers will inspect every site before erection and after demolition of the stands and any damage caused will be charged directly to the Exhibitor. This includes a charge for removing any carpet tape or heavy building waste left behind.

All stands require appropriate floor covering. The hall floor cannot be exposed. Floorcovering can be ordered from the shop accessed via your ‘My Easyfairs’ account. If you are laying your own floorcovering, please ensure you use exhibition approved carpet tape which will not leave marks on the hall floor when it is removed. Other forms of fixing to the hall floor, such as cable clips, nails and bolts are prohibited. Please be advised that all carpet tape must be removed at the end of the show to avoid any dilapidation charges.

Alcohol

Any sale or supply of alcohol at the show must be agreed and licensed by the venue. Selling alcohol for consumption at the show is not permitted.  Please note that there should be no consumption of alcohol during build up and breakdown.

Distribution of promotional material & demos

Exhibitors may only conduct business and distribute literature from within their stand, not in the gangways or any other part inside or outside of the Hall. Exhibitors must not take delegates away from the event to another business’ premises, nor host competing events onsite. All activities and demonstrations (e.g. the operation of machines, video and film shows etc.) must be reported in the exhibitor’s Risk Assessment and have the approval of the Operations team. The Operations team is entitled to restrict or prohibit such demonstrations, even if consent has previously been given, if they interfere with the Exhibition.

Noise levels & music system

Music and commentary for demonstrations, videos, presentations etc., using music systems such as a Public Address (PA) or AV Equipment etc., also requires authorization. Exhibitors must ensure the sound is kept to an acceptable level (below 80 decibels from the edge of the stand) and does not disturb adjacent exhibitors. In case of dispute, the Show Management’s decision will be final.

Traffic management

All exhibitors who are bringing stand materials to ExCeL and want to unload or load a vehicle on site will need to follow the below procedures.  

  • During the build-up and breakdown period of events, parking is free for vehicles which are transit sized and above.
  • When building up for an event at ExCeL, exhibitor vehicles should enter the site from the east and park in the traffic marshalling yard. The postcode for your sat nav is E16 1DR. Please then report to the ExCeL traffic office located on Sandstone Lane.
  • To access the north or south lorry way into the ExCeL halls, you will need to obtain a Lorry Access Document (LAD) from the traffic office. This document will ask you for information on the event/stand name, vehicle drivers name and onsite contact number and vehicle registration. It will also let you know the maximum amount of time that you will have to unload/load. The LAD must be displayed within your vehicle at all times. Please ask your contractor to have the details of the stand name and number that they will be working on
  • Upon return to your vehicle, you will proceed to the traffic marshalling area where we will let you know which lane you should join to get on the lorry ways. When room becomes available on the appropriate lorry way, please follow the directions of the traffic marshals who will show you the way up the ramps and to the event hall doors. While the vehicle is stationary, please switch off your engine.
  • Please note you can only book parking for vehicles under 1.9 meters in height.
  • For loading and unloading there is a limit of:
  • up to 15 mins: cars
  • up to 45 mins: transit sized vehicles
  • up to 60 mins: vehicles up to 7.5 tonnes
  • up to 90 mins: articulated vehicles
  • Vehicles of car and transit nature should park against the side of the event hall. Vehicles larger than a transit van should be parked on the external lane where possible.

If you need to book a space for a vehicle higher than 1.9 meters, please contact our Traffic Office at traffic@excel.london Please note that disabled spaces cannot be reserved in advance.

Welcome to the technical manual for Futurebuild 2020

This manual has been put together as a reference to use whilst planning for the event. Taking the time to read through now, will ensure that you are well prepared for the event and enable you to make the most out of your time onsite.

Please pay particular attention to the checklist & forms section. Whilst not all are forms compulsory, the exhibitor insurance form, health & safety declaration and exhibitor badge forms must all be completed prior to your arrival onsite and before you can occupy your stand at Futurebuild.

Early ordering and the prompt completion of forms for any extra services will not only give you peace of mind, but will also ensure you do not incur any late order surcharges. Please refer to the checklist & forms section for further details.

It is also important to ensure that you are familiar with all show and venue regulations and that these have been shared with any third party contractors you may be appointing to work for you on the event.

Below, you will find your stand details:

  • Anonymous Stand

We look forward to working with you and seeing you at the show; however in the meantime, if you have any queries regarding your stand set up and your time on site, please feel free to contact charlotte.masters@futurebuild.co.uk

Venue Enquiries

Rigging: prior permission from the Operations team is required for all rigging requirements.

Piped Services: For Water, waste, compressed air please contact ExCel directly on

Tel: +44 (0)20 7069 4648 (Sales)

Tel: +44 (0)20 7069 4648 (Onsite)

pipedservices@excel.london

Floor loadings: These vary considerably throughout the venue, so please notify the organiser of any unusually heavy items to be brought on site/exhibited.

Cleaning: The Organisers will provide a pre-clean of all stands prior to show open and will also on the open days provide daily cleaning of the halls, the gangways and carpets on the stands. The cleaning of exhibits is not included. Charges will be made direct to the exhibitor for the removal of excess waste.

Waste: Exhibitors and contractors must arrange the removal of materials and waste produced by working demonstrations of exhibits and stand fitting materials, crates and exhibits abandoned within ExCeL. Charges will be made direct to the exhibitor for the removal of excess waste.

Shipping and Freight Handling

Onsite deliveries

DELIVERY ADDRESS:

[INSERT YOUR STAND NUMBER, COMPANY NAME & MOBILE NUMBER]

Halls S1 – S8

ExCeL London

Royal Victoria Dock

1 Western Gateway

Royal Docks, London

E16 1XL

YOU MUST BE ON YOUR STAND TO SIGN FOR YOUR DELIVERY. THE ORGANISERS WILL NOT SIGN FOR ANY DELIVERIES.

Large/heavy exhibits

If you plan to exhibit a large or heavy piece of equipment or vehicle, please contact GES Logistics at the earliest time. Heavy Lifts by crane or forklift will be scheduled in advance. GES Logistics will schedule move-in and move-out of any large and heavy exhibits.

Lifting and handling onsite

GES Logistics have been appointed as our handling company. They are the preferred contractor for freight forwarding and storage, please contact them on +44 (0)121 782 4446 or event.logistics@ges.com

Storage

It is not permissible to store packing materials (cases, pallets etc.) in the hall. GES Logistics will operate an empty case storage service: they will tag, remove, store and return your empty packing materials on request. Please order this service in by contacting the team on +44 (0)121 782 4446 or event.logistics@ges.com

It is forbidden to store exhibits or materials between or behind stands due to the risk of fire.

Legal Requirements and Guidelines

Electrical Regulations

For safety and liability reasons, only the official electrical contractors, may carry out wiring and installation work at Futurebuild.  GES are the official Contractor for the exhibition; they are responsible and will carry out all work on the stands. Pre-fabrication is permitted but connection to the mains and all on-site wiring must be carried out by GES electricians.

The electrical facilities in the hall are subject to the regulations of the Local Authority and the venue. If the exhibitors’ power supply system is found to be faulty, or if it does not confirm to the relevant regulations in every aspect, the Organisers shall be entitled to refuse the connection of the system and/or the supply of power without recourse until the fault has been remedied.

We ask that you closely observe the deadline date for ordering electrical connections, to ensure that all orders can be processed, and services supplied in good time.

  • Power connections are made as soon as possible to each stand. If you intend to dress your stand on the Wednesday morning, please note that electricity may not be available immediately.
  • Power to all stands will be switched off each night 30 minutes after the show closes, unless a 24hr supply has been ordered in advance

Please contact the Operations team directly if you require a specific quote for a machinery main or a specific electrical supply.

Fire Regulations

All display materials must be flame retardant and conform to the UK legislation and eGuide. Failure in this will entail the removal of the offending fittings. All materials used in the building, decorations and coverings of stands must be approved, non-flammable materials. No explosives, flammable fluids or combustible materials may be used on any stand or stored within the venue. Fire Laws must be strictly observed, and wiring must comply with local regulation. A fire marshal may examine all stands, aisles, fire exits, and/or any other items at any time.

Compressed air

Use of gases will only be permitted where essential, by exception, and where evidenced in a Risk Assessment as a special risk. A certificate of installation by a GAS SAFE registered fitter is required for LPG installations. Only one cylinder can be kept on the stand at any one time. Cylinders which have never contained gas (as opposed to cylinders which have been emptied) may be used for display purposes.

Patents & Copyrights

Exhibitors must comply with all relevant provisions of the Copyright Design and Patent Act of 1988.  Applications should be lodged with the Patents Office, 25 Southampton Buildings, London, WC2A 1A. www.patent.gov.uk for more information.

Contractors

Any exhibitor choosing to use contractors, must ensure they conduct their business appropriately. Any contractor deemed by the venue or Show Management team to be working in an unsafe, un-responsible and/or in any other manner deemed inappropriate, will be asked to leave immediately. The contracting exhibitor will be responsible for sourcing an alternative supplier to complete any unfinished work and will be liable for any costs incurred for delay to build up times.

Please ensure that your Contractor receives a copy of this Exhibitor Manual. Details on how to access the halls for build-up will be sent out 2 weeks before the show. Please ensure you forward this information to your contractor.

Age Limit/Children

No one under the age of 16 is permitted in the hall during the build-up and breakdown period. Please consult our official website to find out about the age limit during open times.

Personal Protective Equipment (PPE)

Safety footwear and high visibility jackets must be worn during the construction phases of the build, as a minimum. Additional PPE identified in the exhibitor’s/contractor’s Risk Assessment must also be worn. Any person not wearing the appropriate items for the activities they are performing, will be asked to leave until they have acquired the necessary items.

Security

There will be constant security cover at the exhibition. The Organisers will take every reasonable precaution throughout the Exhibition; however, organisers’ security is designed to secure the exhibition hall, not the contents of individual stands.

Exhibitors should remember that exhibition halls are very vulnerable places and should take appropriate precautions against theft, ensuring that their goods are safeguarded. Exhibitors should not leave their stands unattended during the build-up, breakdown or open hours of the show, and they must ensure that Exhibitor Badges are worn at all times.

Any incidents of theft must be reported immediately to the Organisers’ so that security can be informed, and incident reports can be written. Please note the following security advice regarding exhibiting at shows:

  • Build-up and breakdown: These are the most vulnerable times for theft. Ensure that there are at least two representatives setting up or dismantling your stand so that the stand is never left unattended. It is important that all products and portable items should be removed from your stand on the first evening of breakdown.
  • Sufficient staffing: Be sure to have enough staff to man your stand at all times. Never ask a neighbouring Exhibitor to watch your They may become busy and leave your stand unattended.
  • Avoid leaving your stand each evening before all visitors have cleared the exhibition hall, and ensure your stand is staffed prior to the show opening (remember the exhibition hall will be open from 8am for other Exhibitors and maintenance staff).
  • Lockable Cabinets: There is no cabinet included in your package. We do, however, recommend you have somewhere to lock away briefcases, mobile phones, handbags and laptops etc. during the day – even when you are on the stand. If you are busy, you may not notice if they are Please note – most hired cabinets have common locks and should not be regarded as completely secure units.

 NB: Please make sure adequate arrangements have been made to insure your goods, as Easyfairs are not liable for any loss, damage or accident that may occur to any Exhibitors property (hired or purchased) or personnel. Therefore, Exhibitors MUST arrange full insurance cover.

Dilapidation & floor covering

Exhibitors are liable for any damage they may cause to buildings, floors, walls, and columns or to any shell scheme equipment or any other Exhibitor’s property. Exhibitors are also responsible for any damage caused by their agents or contractors. No Exhibitor may apply paint, lacquer, adhesives or coatings to the building or shell scheme, or drill holes into the floor.

The Organisers will inspect every site before erection and after demolition of the stands and any damage caused will be charged directly to the Exhibitor. This includes a charge for removing any carpet tape or heavy building waste left behind.

All stands require appropriate floor covering. The hall floor cannot be exposed. Floorcovering can be ordered from the shop accessed via your ‘My Easyfairs’ account. If you are laying your own floorcovering, please ensure you use exhibition approved carpet tape which will not leave marks on the hall floor when it is removed. Other forms of fixing to the hall floor, such as cable clips, nails and bolts are prohibited. Please be advised that all carpet tape must be removed at the end of the show to avoid any dilapidation charges.

Alcohol

Any sale or supply of alcohol at the show must be agreed and licensed by the venue. Selling alcohol for consumption at the show is not permitted.  Please note that there should be no consumption of alcohol during build up and breakdown.

Distribution of promotional material & demos

Exhibitors may only conduct business and distribute literature from within their stand, not in the gangways or any other part inside or outside of the Hall. Exhibitors must not take delegates away from the event to another business’ premises, nor host competing events onsite. All activities and demonstrations (e.g. the operation of machines, video and film shows etc.) must be reported in the exhibitor’s Risk Assessment and have the approval of the Operations team. The Operations team is entitled to restrict or prohibit such demonstrations, even if consent has previously been given, if they interfere with the Exhibition.

Noise levels & music system

Music and commentary for demonstrations, videos, presentations etc., using music systems such as a Public Address (PA) or AV Equipment etc., also requires authorization. Exhibitors must ensure the sound is kept to an acceptable level (below 80 decibels from the edge of the stand) and does not disturb adjacent exhibitors. In case of dispute, the Show Management’s decision will be final.

Traffic management

All exhibitors who are bringing stand materials to ExCeL and want to unload or load a vehicle on site will need to follow the below procedures.  

  • During the build-up and breakdown period of events, parking is free for vehicles which are transit sized and above.
  • When building up for an event at ExCeL, exhibitor vehicles should enter the site from the east and park in the traffic marshalling yard. The postcode for your sat nav is E16 1DR. Please then report to the ExCeL traffic office located on Sandstone Lane.
  • To access the north or south lorry way into the ExCeL halls, you will need to obtain a Lorry Access Document (LAD) from the traffic office. This document will ask you for information on the event/stand name, vehicle drivers name and onsite contact number and vehicle registration. It will also let you know the maximum amount of time that you will have to unload/load. The LAD must be displayed within your vehicle at all times. Please ask your contractor to have the details of the stand name and number that they will be working on
  • Upon return to your vehicle, you will proceed to the traffic marshalling area where we will let you know which lane you should join to get on the lorry ways. When room becomes available on the appropriate lorry way, please follow the directions of the traffic marshals who will show you the way up the ramps and to the event hall doors. While the vehicle is stationary, please switch off your engine.
  • Please note you can only book parking for vehicles under 1.9 meters in height.
  • For loading and unloading there is a limit of:
  • up to 15 mins: cars
  • up to 45 mins: transit sized vehicles
  • up to 60 mins: vehicles up to 7.5 tonnes
  • up to 90 mins: articulated vehicles
  • Vehicles of car and transit nature should park against the side of the event hall. Vehicles larger than a transit van should be parked on the external lane where possible.

If you need to book a space for a vehicle higher than 1.9 meters, please contact our Traffic Office at traffic@excel.london Please note that disabled spaces cannot be reserved in advance.

Delivering over 20,500 visitors and 400+ brands, Futurebuild 2020 was a huge success. We saw an impressive increase in the number of senior level decision makers with a 60% increase in architects and 78% increase in sustainability managers. Exhibitor satisfaction was at its highest for years and this was reflected by a record number of exhibitors rebooking their 2021 stand space onsite.

TIMETABLE

Timetable

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contacts

Contacts

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Show info

Show & venue info

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Your stand

Your stand

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Health & safety

Health & safety

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Checklist/ form

Checklist & order forms

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Suppliers

Suppliers

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Floorplan

Floorplan

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