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Futurebuild 2025 - Speaker guidelines

Important information for speakers

Presentation Submission Guidelines

To ensure a smooth and professional experience, we kindly ask all speakers to follow the guidelines below when submitting their presentations for Futurebuild 2025, taking place on 4th, 5th, and 6th March.

Presentation Submission Deadline

  • Deadline: 27th February at 5:00 PM (GMT)
  • The FTP site will be closed after this time.
  • Any presentations not uploaded by the deadline must be brought on a USB stick and taken to the stage at least 15-20 minutes before your session begins.

 

File Naming Format

To help us organize presentations efficiently, please name your file using the following format:

Stage Name – Start Time – Date – Speaker Name or Partner Organisation – Presentation Title

Example:
Buildings Stage – 12:00-13:00 – 6 March – James_Smith – MyPresentation.ppt

Presentation Upload & Technical Requirements

To ensure your presentation runs smoothly on the day, please follow the guidelines below when uploading and formatting your slides.

Uploading your presentation

Uploading Your Presentation

  • Frances Frost will send you a link to upload your presentation. If you have not received it, please contact Frances.Frost@futurebuild.co.uk.
  • Presentations will be downloaded on 27th February at 5:00 PM.
  • Backups: Please bring a copy of your presentation on a USB stick as a precaution.

Presentation Format Requirements

Presentation Format Requirements

  • PowerPoint Format Only: Do not submit slides as a PDF.
  • Screen Format: Use 16:9 widescreen landscape format.
  • No Apple Keynote, Google Slides, or Canva Presentations: Stages will not have internet access.
  • Font Compatibility: If using non-standard fonts, upload them in a folder along with your presentation.

Technical Considerations

Technical Considerations

  • Event Laptops: All show laptops are Windows 10 with PowerPoint 2019.
  • No Personal Laptops: We strongly discourage using personal devices due to compatibility issues.
  • Slide Transition Settings: Disable any automatic slide advancement.
  • Technical Support: A technician will be available in your seminar room for assistance.

useful speaker tips

 

Please take note of the following key points:

Thank you for your cooperation—we look forward to your impactful contributions to Futurebuild 2025!

  • All event laptops are Windows 10 with PowerPoint 2019 pre-installed.
  • No Google Slides or Canva Presentations can be used as there is no internet connection at the stages.
  • No Apple Keynote presentations can be used; all machines are Windows-based.
  • All video files must be in MP4 format with .h264 codec.
  • If videos are embedded in your presentation, notify us ahead of time.
  • Do not use videos from online sources—there will be no internet access from the speaker podium.
  • Insert video content into slides and also submit the video files separately via the upload link.
  • Avoid cluttered slides—keep text clear and legible.
  • As a guideline, stand 10 times your screen size away and ensure you can still read the text.
  • All theatres have the ability to play sound through the PA system from the event laptop.
  • Aztec (AV provider) cannot guarantee your presentation will work properly if you bring your own device.
  • Disable any settings that automatically advance slides.
  • A technician will be available in your seminar room if you have any queries onsite.