Below is a list of important deadlines and forms that must be completed on time to ensure a smooth running of your event and to ensure you get the best possible rates on stand orders.

Failure to complete the below in time will result in late fee surcharges for stand orders and may affect you ability to build / show live demonstrations on your stand or during speaker sessions.


The Easyfairs web shop is now live 

Please ensure to place any stand orders 

for stand fitting, electrics, graphics, AV, 

furniture or flooring by the 26th January 

as orders after this date are subject to a 

25% late surcharge and graphics / floor 

coverings may not be accepted.

Stand orders early bird deadline 26th of 

January 2024. 

*Subject to surcharge and availability past deadline date


Health & Safety form

Risk Assessment form



Grid plan (PDF download)

Please download and return to

If you would like to know how to correctly 

complete a grid plan. Download our FAQ


*For all exhibitors who have placed orders for electrics, spotlights or shell 



Space only submission forms

Please note any submission sent after 2nd 

of February 2024 may not be approved in 

time and given permission to build.

Required for form completion – Detailed 

stand plans including all measurements & 

dimensions / stand builders public 

liability insurance / space only build risk 

assessment / space only build method 

statement / type of flooring / space only 

health & safety declaration / construction 

phase plan.


*For Space Only exhibitors or contractors building their own stand at the 



Web shop closes

Easyfairs Web Shop closes for stand 

orders. Any orders past this date will be 

need to be made onsite, subject to onsite 

surcharges and may not be possible.

*Subject to surcharge and availability past deadline date


Lifting, Storage & Freight Orders

This form will be available shortly 

*Subject to availability & surcharge past deadline date 


Site Rules & Emergency Procedures

Please ensure all exhibitors and 

contractors attending site have read 

these documents prior to arrival. Access 

will not be permitted unless completed.


*For all exhibitors and contractors

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