Below is a list of important deadlines and forms that must be completed on time to ensure a smooth running of your event and to ensure you get the best possible rates on stand orders.

Failure to complete the below in time will result in late fee surcharges for stand orders and may affect you ability to build / show live demonstrations on your stand or during speaker sessions.


The Easyfairs web shop is now live. Please ensure to place any stand orders for stand fitting, electrics, graphics, AV, furniture or flooring by 22th January 2025, as orders after this date are subject to a 25% late surcharge and graphics / floor coverings may not be accepted.

Stand orders early bird deadline 22th January 2025. 

*Subject to surcharge and availability past deadline date


Health & Safety form

Risk Assessment form



Grid plan (PDF download)

Please download and return to:

If you would like to know how to correctly complete a grid plan Download our FAQ


*For all exhibitors who have placed orders for electrics, spotlights or shell 



Space only submission forms

Please not any submission sent after 22nd January 2025 may not be approved in time and will therefore not be given permission to build.

Required for form completion:

  • Detailed stand plans including all measurements & dimensions
  • Stand builders public liability insurance
  • Space only build risk assessment
  • Space only build method statement
  • Type of flooring
  • Space only Health & Safety Declarations
  • Construction plan phase
  • Space only stand plan review payment


*For Space Only exhibitors or contractors building their own stand at the show


Web shop closes

Easyfairs Web shop closes for stand orders. Any orders past this date will need to be made onsite, subject to onsite surcharges and availability.

*Subject to surcharge and availability past deadline date


Lifting, Storage & Freight Orders

This form will be available shortly.

*Subject to availability & surcharge past deadline date 


Site Rules & Emergency Procedures

Please ensure all exhibitors and contractors attending the site have read these documents prior to arrival. Access will not be permitted unless completed.


*For all exhibitors and contractors

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